Committee Meeting Minutes: November 2023

Dec 1, 2023

by Skylar Washington

Our bimonthly Committee Meeting was on November 28th.

Skylar Washington, DE BEST Committee Chair. (Interim)

We discussed meeting format, purpose and goals going forward. Participants provided feedback about ongoing program activities and suggestions for future development. Secretary position remains open, to be discussed at next meeting.

Meeting Minutes are below. If you were unable to make the meeting and have suggestions, questions, or concerns please reach out to Celeste or Skylar.

Next Committee Meeting is tentatively scheduled for January 24th, 2023, 6:30 pm - 7:30 pm

DE BEST COMMITTEE MEETING MINUTES

November 28th, 2023, 6:30pm - 7:30pm

Virtual via Zoom Meeting

Attendees:

Skylar Washington, Admin Assistant	Amy Otterpilot
Adele Abrams, Committee Chair	Enrico De Gironimo
Cherjon Bailey	Rehana Rizvi
Joe Wysocki	Eileen Tucker

TOPIC	QUESTIONS	ACTION ITEMS, RECOMMENDATIONS and NOTES
1) Welcome	(Skylar) called to order at 6:30 p.m.
2) Review/Reconstruct Mission Statement	Reviewed purpose and role of DE BEST Committee. (Skylar) - Extends appreciation for all participants devoting their time and efforts toward the program. Our corps depends on you all, and you've exceeded the purpose of the team and met the needs of our community because of it.
3) Recruitment Measures	(Volunteers) Collectively spoke on recruiting volunteers with more weekday availability so we can actively boost sign ups.
4) Volunteer Development	Discussion: Recap of the recent MHFA Training and reiterated that the second session will be rescheduled in the next following weeks. As well as received feedback from volunteers for future workshops/trainings. (Adele) Asked what is the difference between MHFA and PFA (Skylar) (Cherjon)- Suggested that we should consider aiming for a weekend training due to volunteers work schedules. (Wendy) - Agreed with Cherjon and mentioned how she has been unable to attend trainings due to to the fact it conflicts with her work schedule as well. (Skylar) Mentioned to the volunteers we are in the process of hosting a Potluck/Training Session for volunteers to get a chance to receive and In-Person training experience. (Skylar) Reminded volunteers the importance of linking their DETRAIN account with SERVDE. Skylar went through the process with the volunteers via screen share. Please see below for instructions on how to do link your DETRAIN and SERVDE profile. Further instructions on how to create a DETRAIN account can be found here on our blog. DETRAIN INSTRUCTIONS TO OBTAIN YOUR DE TRAIN USERNAME: 1. Login to DE TRAIN (you can request a new password if you forgot it). 2. Click on your name in the top right corner of the webpage and select 'Your Profile' in the drop-down menu. 3. On the left side, click on 'Account' tab. 4. Your Username will be listed as 'Login Name'. This is what you'll use to enter into SERVDE (please see below for further instructions) TO ENTER YOUR USERNAME INTO SERVDE: 1. Login to SERVDE (you can request your username or new password if you forgot them. 2. Click 'My Profile' in the top banner. 3. Click 'Identity' (first option with a green check mark next to it), then 'Edit Information' button. 4. Scroll down to bottom of the page to 'Training Provider Information' and enter your DE TRAIN Username in the box next to 'DETRAIN Username'.	Action Item: Re-Send training requirements email as well as instruction to link DETRAIN and SERVDE.
5) Engagement Opportunities	Discussion: Reviewed Upcoming Activities. (Skylar) Clarified that due to us being an outreach and disaster response program, activity days will always be unexpected and vary. (Skylar) Admin will be announcing the date for our Annual Holiday Potluck in the next upcoming week, as well as a new upcoming MHFA Training date. Gave volunteers to be on the look in their email.	Action Item: Create a Survey to get Volunteer Feedback
6) Knowledge Sharing/Reminders	Reminder of Future Events: Wilmington PD Resource Fair - 12/7 Food Bank Distributions - 12/11, 12/13/, and 12/15 DSAMH MHFA Training - 1/17 DE BEST Annual Holiday Potluck - 1/30 DE BEST Quarterly Meeting- 1/10 DE BEST Committee Meeting - 1/23 Annual Winter Potluck - 1/30 (tentative)
8) Closing / Adjourn	(Skylar) called for adjournment at 7:30 p.m. Next Committee Meeting is tentatively scheduled for January 24th, 2024, 6:30 pm - 7:30 pm