Committee Meeting Minutes: September 2024

 TOPIC

QUESTIONS

ACTION ITEMS and NOTES

(Anthony) called to order at 6:30 p.m.

Reviewed purpose and role of DE BEST Committee.

(Anthony)

Recent school shooting in Georgia reminds us why we need to be prepared as a team to address unexpected mental health emergencies in Delaware. There are two parts to making that happen. The first has to do with keeping up with individual training requirements. The second is to learn to work together as a team. At our July meeting we had the chance to listen to the varied levels of expertise that our members bring to the table.

Thank you to participants devoting their time and efforts toward the program. Our corps depends on you all, and you've exceeded the purpose of the team and met the needs of our community because of it.

(Volunteers) Introductions

(Skylar) Announced that the new Mentorship ("Onboarding Support") Project began in June and volunteer support is much needed.  Your role is to call other volunteers, sparking more volunteer qualification completions and activity sign ups. 

(Anthony) Emphasized the importance of being prepared with the trainings when we do deploy and that a team can't function without being equipped with the knowledge need to function in a smooth capacity. Also an idea to increase recruitment is by bringing a buddy/friend/ or colleague to join meetings in the future. 

(Skylar) Provided feedback that would be a great idea and easy way to receive volunteer hours if you are unavailable for outreach opportunities.

(Anthony) Mentioned the progress we have been making so far with the Engagement Initiative, and sparked the conversation about conducting a Mock Trial Run for the DE BEST Volunteers. 

 4) Volunteer Development

Recap of the recent MHFA Training and reiterated that the last training session of the year is October 8th. 

(Skylar) Showed volunteers how to operate our Portal, SERVDE, and DETRAIN. Reminding volunteers the importance of linking their DETRAIN account with SERVDE. Skylar went through the process with the volunteers via screen share. Please see below for instructions on how to do link your DETRAIN and SERVDE profile. Further instructions on how to create a DETRAIN account can be found here on our blog. 

DETRAIN INSTRUCTIONS

TO OBTAIN YOUR DE TRAIN USERNAME:
1. Login to DE TRAIN (you can request a new password if you forgot it).
2. Click on your name in the top right corner of the webpage and select 'Your Profile' in the drop-down menu.
3. On the left side, click on 'Account' tab.
4. Your Username will be listed as 'Login Name'. This is what you'll use to enter into SERVDE (please see below for further instructions)

TO ENTER YOUR USERNAME INTO SERVDE:
1. Login to SERVDE (you can request your username or new password if you forgot them.
2. Click 'My Profile' in the top banner.
3. Click 'Identity' (first option with a green check mark next to it), then 'Edit Information' button.
4. Scroll down to bottom of the page to 'Training Provider Information' and enter your DE TRAIN Username in the box next to 'DETRAIN Username'. 

Action Item: Re-Send training requirements email as well as instruction to link DETRAIN and SERVDE. Including DE BEST Volunteer's "Onboarding Page"

Reviewed Upcoming Activities.

(Skylar) Gave a recap of outreach covered this summer and emphasized shifts need filling for the upcoming Vet Fest. Our main goal right now is filling the roles up and increasing training completions for all volunteers.

(Skylar) Reminded our volunteers that we will be supplying Hopelline recourses for independent distribution if needed. Volunteers can reach out to either Skylar or Celeste via email to set up a supply drop off.

 6) Knowledge Sharing/Reminders

Future Opportunities:

DSAMH Mental Health First Aid Training 10/8
DE BEST Committee Meeting 11/26
Outreach at VET Fest 9/28
DE BEST Quarterly Meeting 10/8

 8) Closing / Adjourn

(Anthony) called for adjournment at 7:25 p.m.

Next Committee Meeting is tentatively scheduled for November 26, 2024, 6:30 pm - 7:30 pm (Zoom)