Committee Meeting Minutes: May 2024

 TOPIC

QUESTIONS

ACTION ITEMS, RECOMMENDATIONS and NOTES

(Skylar) called to order at 6:30 p.m.

Reviewed purpose and role of DE BEST Committee.

(Skylar) - Extends a congratulation to our new Advisory Board Representatives and Engagement Team Lead. As well as participants devoting their time and efforts toward the program. Our corps depends on you all, and you've exceeded the purpose of the team and met the needs of our community because of it.

(Skylar) Announced that the new Engagement Project will be starting in the next upcoming weeks. We are opening up to volunteers to receive hours. The role would be making calls to other volunteers to spark more volunteer qualification completions and community engagement opportunities. 

(Adele)- Mentioned this would be perfect for her when she is traveling and unable to make it to outreach opportunities.

(Volunteers) Provided feedback that would be a great idea and easy way to receive volunteer hours if you are unavailable for outreach opportunities.

(Skylar) Mentioned the progress we have been making so far with the Engagement Initiative, especially with the increase in training completions. 

 4) Volunteer Development

Discussion:

Recap of the recent MHFA Training and reiterated that the next training sessions are scheduled for August 14th and October 8th. These are the final dates for the Year 2024. 

(Skylar) Showed volunteers how to operate our Portal app, CauseConnect. Please download for an easy way to log your volunteer hours.

 (Skylar) Reminded volunteers the importance of linking their DETRAIN account with SERVDE. Skylar went through the process with the volunteers via screen share. Please see below for instructions on how to do link your DETRAIN and SERVDE profile. Further instructions on how to create a DETRAIN account can be found here on our blog. 

DETRAIN INSTRUCTIONS

TO OBTAIN YOUR DE TRAIN USERNAME:
1. Login to DE TRAIN (you can request a new password if you forgot it).
2. Click on your name in the top right corner of the webpage and select 'Your
Profile' in the drop-down menu.
3. On the left side, click on 'Account' tab.
4. Your Username will be listed as 'Login Name'. This is what you'll use to enter
into SERVDE (please see below for further instructions)

TO ENTER YOUR USERNAME INTO SERVDE:
1. Login to SERVDE (you can request your username or new password if you
forgot them.
2. Click 'My Profile' in the top banner.
3. Click 'Identity' (first option with a green check mark next to it), then 'Edit
Information' button.
4. Scroll down to bottom of the page to 'Training Provider Information' and enter
your DE TRAIN Username in the box next to 'DETRAIN Username'. 

Action Item: Re-Send training requirements email as well as instruction to link DETRAIN and SERVDE. Including DE BEST Volunteer's "Onboarding Page"

Discussion:

Reviewed Upcoming Activities.

(Skylar) Emphasized the increase in outreach events in the next coming Summer months. Our main goal right now is recruitment and increasing training completions for all volunteers.

(Skylar) Reminded our volunteers that we will be supplying Hopelline recourses for independent distribution if needed. Volunteers can reach out to either Skylar or Celeste via email to set up a supply drop off.

 6) Knowledge Sharing/Reminders

Reminder of Future Events:

• Outreach at Multicultural Health Fair- 6/1 (In-Person)
• DE BEST Quarterly Meeting- (INSERT DATE) (Virtual)
• Outreach at Wilmington PD Resource Fair- 6/13
• Mental Health First Aid Training- 6/14

 8) Closing / Adjourn

(Skylar) called for adjournment at 7:15 p.m.

Next Committee Meeting is tentatively scheduled for July 23, 2024, 6:30 pm - 7:30 pm (Zoom)