Committee Meeting Minutes: July 2024

Jul 25, 2024

DE BEST COMMITTEE MEETING MINUTES

July 23rd, 2024, 6:30pm - 7:30pm

Virtual via Zoom Meeting

Attendees:

Skylar Washington, DE BEST Admin Assistant	Wade Jones
Anthony Policastro, Committee Chair	Nadiyah Fisher
Chair Carol Browne Jim Deel, Committee Co-Chair	Eileen Tucker
Alicia Feliberty	Cherjon Bailey
Milton Feliberty	Candice Evans
Vincenza Fabber

TOPIC	QUESTIONS	ACTION ITEMS, RECOMMENDATIONS and NOTES
1) Welcome	(Anthony) called to order at 6:30 p.m.
2) Introductions/Review Mission Statement	Reviewed purpose and role of DE BEST Committee. (Anthony) - Introduces himself as new Advisory Board Representatives and Engagement Team Lead. As well as a thank you to participants devoting their time and efforts toward the program. Our corps depends on you all, and you've exceeded the purpose of the team and met the needs of our community because of it. (Volunteers) Introduced themselves, their occupation, special skills, and lastly one fun fact about themselves.
3) Recruitment Measures	(Skylar) Announced that the new Engagement Project began in June and signs up are needed. Reiterated that we are opening up to volunteers to receive hours. The role would be making calls to other volunteers to spark more volunteer qualification completions and community engagement opportunities. (Anthony)- Emphasized the importance of being prepared with the trainings when we do deploy and that a team can't function without being equipped with the knowledge need to function in a smooth capacity. Also an idea to increase recruitment is by bringing a buddy/friend/ or colleague to join meetings in the future. (Volunteers) Provided feedback that would be a great idea and easy way to receive volunteer hours if you are unavailable for outreach opportunities. (Anthony) Mentioned the progress we have been making so far with the Engagement Initiative, especially with the increase in training completions.	Volunteers interested in "Engagement Committee" are encouraged to email cpeart@udel.edu
4) Volunteer Development	Discussion: Recap of the recent MHFA Training and reiterated that the last training session of the year is October 8th. (Skylar) Showed volunteers how to operate our Portal and CauseConnect. Please download for an easy way to log your volunteer hours. (Skylar) Reminded volunteers the importance of linking their DETRAIN account with SERVDE. Skylar went through the process with the volunteers via screen share. Please see below for instructions on how to do link your DETRAIN and SERVDE profile. Further instructions on how to create a DETRAIN account can be found here on our blog. DETRAIN INSTRUCTIONS TO OBTAIN YOUR DE TRAIN USERNAME: 1. Login to DE TRAIN (you can request a new password if you forgot it). 2. Click on your name in the top right corner of the webpage and select 'Your Profile' in the drop-down menu. 3. On the left side, click on 'Account' tab. 4. Your Username will be listed as 'Login Name'. This is what you'll use to enter into SERVDE (please see below for further instructions) TO ENTER YOUR USERNAME INTO SERVDE: 1. Login to SERVDE (you can request your username or new password if you forgot them. 2. Click 'My Profile' in the top banner. 3. Click 'Identity' (first option with a green check mark next to it), then 'Edit Information' button. 4. Scroll down to bottom of the page to 'Training Provider Information' and enter your DE TRAIN Username in the box next to 'DETRAIN Username'.	Action Item: Re-Send training requirements email as well as instruction to link DETRAIN and SERVDE. Including DE BEST Volunteer's "Onboarding Page"
5) Engagement Opportunities	Discussion: Reviewed Upcoming Activities. (Skylar) Emphasized the increase in outreach events in the next coming Summer months and our Deployment for August. Our main goal right now is filling the roles up and increasing training completions for all volunteers. (Skylar) Reminded our volunteers that we will be supplying Hopelline recourses for independent distribution if needed. Volunteers can reach out to either Skylar or Celeste via email to set up a supply drop off.
6) Knowledge Sharing/Reminders	Reminder of Future Events: DSAMH Mental Health First Aid Training 10/8 DE BEST Committee Meeting 9/24, & 11/26 Support for Dover Experiencing Gun Violence 8/6, 8/13, 8/20, & 8/27 (Virtual Session 12pm-1pm) (In-Person Session 6pm-8pm) Outreach at Delaware Futures Health Fair 8/3 Outreach at YMCA Community Health Fair 8/23 Outreach at The Masons of DE Community Day 8/24 Outreach at Delaware Family Preparedness Day 9/14 Outreach at Hispanic Heritage Community Health Fair 9/21 Outreach at VET Fest 9/28 DE BEST Quarterly Meeting 11/8
8) Closing / Adjourn	(Anthony) called for adjournment at 7:25 p.m. Next Committee Meeting is tentatively scheduled for September 24, 2024, 6:30 pm - 7:30 pm (Zoom)